Early ordering via the MyEasyfairs webshop and the prompt completion of forms for any extra services will not only give you peace of mind, but will also ensure you do not incur any late order surcharges. Please refer to the deadlines & forms checklist for further details.

The deadline for early bird stand orders is the 28th January 2025.

Orders after this date are subject to a 20% late surcharge. Graphics and floor covering orders may not be accepted after this date.

If you do not yet have your ‘MyEasyfairs’ log in details, please contact ella.carey@easyfairs.com

Please complete the health & safety form

Click here for our deadlines & forms checklist 

Please complete the risk assessment form

Click here for our deadlines & forms checklist

Please complete the live demonstration form – The form will be live on the 03.12.24.

Please note any submissions after this date may not be approved in time or given permission to demonstrate

Required – ID of persons carrying out treatment / Method statement / Risk assessment / Public liability insurance / Certificate of competence / Copy of pre & post care advice  / Sample of patient consent form / Licence from council / Proof of GMC registration

Please download and return to ace_ops@easyfairs.com

Grid plan (PDF download)

For all exhibitors who have placed orders for electrics, spotlights or shell extras & for all Elite shell exhibitors

If you would like to know how to correctly complete a grid plan. Download our FAQ

All space only exhibitors must complete the following documentation via the KRM space only submission platform by the 28th January 2025. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed later in this section. Please be aware that any submissions sent after this date may not be approved or given permission to build.

“This form will be live on the 03.12.204”.

Documents to send as part of your submission:

1. All documentation to include company name, stand number, contractor company name, contractor details
2. Detailed scale drawings of your stand to include all dimensions, plan views and elevations 
3. Include any inflatables or rigged elements, prove the structural stability, be specifically for this exhibition
4. Details of materials used to construct the stand
5. Stand contractors risk assessment to include fire hazards, unusual exhibits or activities on the stand (working machinery, moving attractions)
6. Your stand constructor’s public liability insurance
7. A Method Statement
8. A Health & Safety Declaration
9. A Construction Phase Plan
10. Structural calculations (complex builds only)