Space only stands

A space only stand does not come with any electrics, walling or furniture. It is a designated space in which the exhibiting company can build their own stand or bring in appointed external contractors to build the stand for them.

Please note the venue already comes carpeted in dark grey. If you wish to order your own carpet you must also supply floor flats and aluminium edging.

If you are a space only exhibitor building in the Platinum Hall or one of the Gallery bays please contact KRM / the operations team for further information on build requirements within these areas as they will differ compared to other space only stands.

If you are unsure of your stand type please contact ace_ops@easyfairs.com

Please note space only stands will be contacted by the operations team to arrange a drop off slot on Wednesday 12th March. If you are a space only stand and require access for drop off on this day please contact ace_ops@easyfairs.com

Compulsory documentation

All space only exhibitors must submit the following documentation via the KRM space only submission platform by the 28th January 2025. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed later in this section.

“This form will be live on the 03.12.2024”

Please be aware that any submissions sent after this date may not be approved or given permission to build.

Click here to access the submission platform – The email required to access your area on this site is the one that was originally used to book the stand at the event.

Documents to send as part of your submission platform:

All documentation to include company name, stand number, contractor company name, contractor details
Detailed scale drawings of your stand to include all dimensions, plan views and elevations
Include any inflatables or rigged elements, with proof of structural stability, and be specific to this exhibition
Details of materials used to construct the stand
Stand contractors risk assessment to include fire hazards, unusual exhibits or activities on the stand (working machinery, moving attractions)
Your stand constructor’s public liability insurance
A Method Statement
A Health & Safety Declaration
A Construction Phase Plan
Structural calculations (complex builds only)

All documents must be submitted in English and should clearly state the exhibiting company’s name, stand number and the contact name and company of the person responsible for the stand build. Approval must not be assumed until written approval is received. Once approval has been received no alteration may be made to the approved design without further approval being sought.

Please note that all stands with raised flooring require a ramp and all storage areas must have a vision panel.

Space only regulations

The regulations listed in the eGuide are supported by and should be followed in conjunction with the current eGuide.

The overall height should not exceed 4000mm from venue floor level. Requests to build to heights over 4000mm will be considered provided that they are submitted to the KRM Safety Management Team. Please contact KRM for further requests 0121 769 1455. Please note if you are in the Platinum Hall or a Gallery bay you’re height restrictions will differ. Please contact KRM if you are unsure of your height limits.

Stand construction regulations

A minimum of 50% of each open side is to remain open.
On divided sites, it is the responsibility of each exhibitor to erect and decorate walls on their closed sides.
All backs of stands that are visible to visitors must be finished off.
All tops of stands must be finished off as this will be seen from the upper show levels.
Space only stands building over 2500mm should decorate both the front and the back panels – no advertising material to be displayed onto neighbouring stands.
All construction and displays must be made from fireproofed materials and installed to the satisfaction of the authorities.
Exhibitors will be charged for making good any damage to the hall such as paint marks, tape, bolt/screw/nail holes etc.
You are responsible for examining your allotted space and building your stand within the correct floor markings – if you are in any doubt, please see the Organisers Office.
The reverse of walls over 2.5m must be dressed in white down to a height of 2.5m.
Your stand build, materials and dressing items must comply with eGuide and venue regulations.
You are responsible for examining your allotted space and building your stand within the correct floor markings – if you are in any doubt, please see the Organisers Office.
Your stand build contractor must comply with CDM regulations and submit all required paperwork and documentation via the KRM Space Only platform, our appointed Stand Auditors by 28th January 2025.

Complex stands

Should your stand be deemed to be complex, the show’s structural engineer will need to be appointed to review your stand design and accompanying structural information/ calculations. Any costs associated with this will be borne by the exhibitor. Complex stands can be defined as follows (please note that this is not an exhaustive list).

Complex stands are defined as:

Multi-storey stands.
Any structure, regardless of its height, which requires structural calculations.
Any part of a stand or exhibit which exceeds 4000mm in height.
Custom-built/bespoke suspended structures.
Sound/lighting towers.
Temporary tiered seating (refer to Temporary Demountable Structures section).
Platforms and stages over 600mm in height and all platforms and stages for public use (not including stand floor flats and platforms).

Please ensure that all of your stand designs and accompanying safety documentation comply with the show rules and regulations, the eGuide and the general provisions under the Health and Safety at Work etc Act 1974.

Should you need to speak to the KRM Safety Team you can contact them on 0121 769 1455.

Space only stands

Compulsory documentation

Space only regulations

Stand construction regulations

Complex stands

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